Google Docs on Android in Samsung Galaxy Tab

In the cloud? What if it goes up in smoke?

I wrote this column in Google Docs, the Internet search giant’s free online office suite. I thumb-typed a rough outline on an Android device—a Samsung Galaxy Tab—before I finished the first draft on my favorite desktop, which runs Ubuntu Linux, and edited the final piece in my office PC, which runs Windows XP.

All the time that I worked intermittently on this article during free time from desk work, I did not know precisely the physical location of this digital file nor the number of its copies and iterations. All I knew was that it was in Google’s data centers–precisely where I do not know nor care.

Saving digital office files in the correct location is among the first things you are required to learn on the job, whatever the industry or the size of the company. In our newsroom, file location is something seared into your brain the very first day on the job. Unless you saved your article in the designated folder, editors cannot access your story in the modern-day filing tray called The Local Network.

Google Docs on Android in Samsung Galaxy Tab
Writing using Google Docs on the Samsung Galaxy Tab.

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In the cloud? What if it all goes up in smoke? The case of my missing phone numbers

LAST Thursday, I got the phone number of an elementary school friend I haven’t had contact with in more than a decade. After saving the contact info in the cellphone I am currently testing, a Nokia 5800, I immediately synchronized my phonebook with Zyb.

Zyb is a web-based service that stores your contact data. It has social networking features that plug into such sites as Facebook, Twitter and Flickr.

But Zyb’s core function is to make sure you have an updated (and backed up) copy of all your contact details. It is a very useful service especially when you get a new phone or use several units.

To make sure you always have the latest contact details of people, Zyb regularly reminds you to synchronize your phone book with its servers.

Synchronizing with Zyb
SYNCHRONIZING WITH ZYB. Zyb holds the latest copy of my phone contacts. The service regularly reminds you to synchronize your phonebook to make sure you have the latest copy of your phone contacts.

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Zyb goes social with new version

Zyb, a web service that provides free online phone data backups, has launched its new version with a better website interface and several new features, including social networking through phone contacts and micro-blogging.

I find Zyb a useful service and use at least once a month to make sure I have an off-site backup of my contacts list.

My primary backup of phone data—contacts, messages, and calendar items—is in my personal computer. I use Float’s Mobile Agent not only to manage my phone, a Sony Ericsson K750i, and send messages with it but also to archive messages and back up my contacts database.

zyb-new-version2
NEW ZYB SERVICE. The website now offers social networking via phone contacts and micro-blogging.

Zyb, however, provides an easier backup solution that’s also more convenient. The website allows you to store all your contacts online and synchronize it with your phone. If you add another contact in your phone, it will be uploaded into your Zyb account once you synchronize the data. The service reminds you at least once a month to synchronize your data to make sure your Zyb account has the latest version of your phone contacts.

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Back up your mobile phone data online

Most people today rely on cell phones for the storage of contacts and appointments. This reliance on a single device can be risky and devastating when your phone gets lost or stolen.

To prevent a disaster such as losing important contact details, you need to regularly back up your phone data. Most phones today come with PC suites that allow you to easily manage and back up these data. If you’re using a SonyEricsson phone, use Float’s Mobile Agent, it’s the best PC software for your unit.

The problem with using PC software to back up your data is that you need to regularly connect your phone to your PC in order to get an up-to-date version of your data. I don’t have problems with this as my phone is always connected to my PC when I’m in the office because I exclusively use Float’s Mobile Agent to manage it.

But for those who don’t regularly do this, there’s an easier backup option: use the free zyb.com service. Zyb.com allows you to store your address book and calendar online and then synchronize the data between your account and your phone (or phones since you can use multiple handsets with one account.) (See screenshots below.)

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